🔐 Privacy Policy for wvboysstate.org
Effective Date: October 9, 2025
Last Updated: October 9, 2025
📌 Who We Are
Our website address is: https://wvboysstate.org
⚖️ Jurisdiction and Scope
This policy is governed by the laws of the United States and the State of West Virginia. It applies to all visitors and users of wvboysstate.org.
👶 Children’s Privacy
Our website is not intended to collect personal information from children under the age of 13 without parental consent. Any data submitted by minors is assumed to be provided with appropriate guardian approval.
🧾 Information We Collect
Comments
When visitors leave comments, we collect the data shown in the comment form, along with the visitor’s IP address and browser user agent string to help detect spam.
An anonymized string (hash) from your email may be shared with external partners for spam filtering. Approved comments may display your profile picture publicly.
Media Uploads
If you upload images, avoid including embedded location data (EXIF GPS). Visitors may download and extract location data from images on the site.
Cookies
We use cookies to improve user experience and site functionality. Examples include:
- Saving your name, email, and website when commenting (1-year duration)
- Temporary cookies to test browser compatibility
- Login cookies (2 days) and screen preference cookies (1 year)
- “Remember Me” login cookies (2 weeks)
- Post-edit cookies (1 day)
You may disable cookies through your browser settings, but some features may not function properly.
Embedded Content
Articles may include embedded content (e.g., videos, images, articles) from other websites. These third-party sites may collect data, use cookies, and track your interaction with embedded content, especially if you are logged into their platform.
🔄 How We Use and Share Your Data
To support core website functions, we use trusted third-party services. These may collect limited data necessary for their roles, including anonymized usage metrics, contact details, and transactional information.
Examples of Third-Party Services:
- Analytics tools: Track site traffic, device types, and browsing behavior. Users may opt out via browser settings or third-party tools.
- Event management systems: Collect and display user-submitted event details.
- Application platforms: Collect personal data for program coordination.
- Media hosting: Track engagement with embedded videos and photo galleries.
- E-commerce/payment processors: Handle merchandise sales securely.
- Virtual conferencing tools: Collect registration and usage data; some sessions may be recorded.
- Email delivery systems: Log metadata for reliable communication.
- Security tools: Process IP addresses and browser data for spam detection and performance optimization.
We take reasonable precautions to ensure these services meet industry standards for data protection. For more details, refer to their respective privacy policies.
🤖 Use of Artificial Intelligence
We may use artificial intelligence (AI) tools to assist in writing, editing, and refining website content, including program descriptions, announcements, and informational materials. These tools help improve clarity, consistency, and accessibility across our communications. AI-generated content is reviewed by staff before publication to ensure accuracy and alignment with the mission of The American Legion Mountaineer Boys State.
AI tools do not collect or store personal data from visitors during content generation. Any data used in AI-assisted editing is limited to publicly available information or content voluntarily submitted for publication.
⏳ Data Retention
- Comments and metadata are retained indefinitely to streamline moderation.
- Registered user profiles (if applicable) are stored securely. Users may view, edit, or delete their personal data (except usernames). Administrators can also manage this data.
🧑⚖️ Your Rights
You may request:
- An exported file of the personal data we hold about you
- Deletion of your personal data, unless retention is required for administrative, legal, or security purposes
Note: For data collected by third-party services (e.g., analytics, applications, media hosting), you must contact those providers directly. We do not control or manage external data and cannot fulfill such requests on their behalf.
🚨 Data Breach Notification
The American Legion Mountaineer Boys State (ALMBS) does not collect or maintain personal information as defined under West Virginia Code §46A-2A-101 (e.g., Social Security numbers, driver’s license numbers, or financial account data). However, third-party services integrated into our website may collect such information to support application processing, payment transactions, or communications. In the event of a data breach involving covered personal information, those third-party providers are solely responsible for notifying affected individuals and relevant authorities in accordance with applicable laws.
If ALMBS becomes aware of a breach involving data we directly manage, we will notify affected users and authorities without unreasonable delay using email, website alerts, or other legally accepted methods.
🔁 Policy Updates
We may revise this policy periodically. Updates will be posted on this page with the revised effective date.